CONVENTION POLICIES AND PROCEDURES
REGISTRATION INCLUDES
Welcome reception, one luncheon, two dinners and all associated entertainment/activities; access to the raffle room, competition room, programs, live auction, fashion show, exhibits, souvenir shop and lounge; admittance to the salesroom; table gifts from the convention; the souvenir doll; option to participate in the fashion show, competition, workshops, and the opportunity to be a table host. You may check in for the convention at any of the many convenient times available throughout the week, beginning on Tuesday, July 4, 2023. A photo id (passport, driver's license or similar) is required for registration check in. Individuals are not allowed to register for other conventioneers. Once you register, you will receive in your convention bag an updated schedule,
as well as other surprises and goodies!
NAME BADGES & ACCESS TO CONVENTION EVENTS
Conventioneers must wear their name badges at all times to gain admittance to any and all functions. A fee of $20.00 will be charged to replace each lost or misplaced name badge. Only individuals registered for the convention are permitted at the convention functions. An exception to this rule is made for a convention dealer's non-registered helper, who only has access to the salesroom.
CANCELLATIONS
All cancellations received by March 1, 2023 are subject to a cancellation fee of $50.00. Cancellation requests must be emailed to 2023bcon@gmail.com. Those who cancel registrations are not entitled to any further refund with respect to pre-paid convention related events, including but not limited to workshops, VIP passes, sponsorships, souvenir orders or raffle tickets, nor are they entitled to any part of the convention package. Cancellation requests received after March 1, 2023 will not be refunded unless a replacement registration is sold. If the registration is resold, 50% of the registration cost will be refunded.
ON-SITE REGISTRATION DEADLINE
All attendees must register in person at the registration table by July 6, 2023 before 10:00am or the attendee's registration will be forfeited with no refund. Any forfeited registration space will be offered to those on the waiting list.
AGE REQUIREMENTS
Conventioneers must be at least 13 years of age on or prior to July 4, 2023. Please have appropriate proof of age with photo, or some other ID which will prove the age of the child. There is an immediate, non refundable termination of a conventioneer's registration if the age requirement is violated. Children under 13 years of age will only be allowed in the salesroom on public day.
CONVENTION GIFTS
In order to receive convention package gifts, including but not limited to the convention doll, attendees must be present at the convention event at the time gifts are distributed.
PETS
Pets are not permitted at any convention function. An exception is made for Seeing Eye dogs, hearing dogs or other dogs which assist persons with special needs.
CAMERAS AND RECORDING DEVICES
We encourage you to take pictures and videos at the fashion show, in the competition room, at exhibits, the Live Auction, and the wonderful One-of-a-Kind creations for the Silent and Live Auction. Please note that photographs as well as video or audio recording devices are prohibited during the Mattel presentation and during the viewing of any videos, Program Series, slide presentations or live entertainment. All other pictures, video or audio recordings of the convention are for your personal and private use only, and may not be otherwise shown publicly or offered for sale. Your entry into the convention shall constitute your acceptance of these terms.
SIGNS/ADVERTISEMENTS
Please do not post sales information on walls or elevators. Bulletin boards will be available throughout the hotel for anyone wishing to post advertisements. Posting of sales information anywhere except designated bulletin boards may result in removal and/or damage charges to the advertiser.
CONVENTION LOGOS AND GRAPHICS
All convention logos and graphics are for the exclusive use of the 2023 National Barbie® Doll Collectors Convention and B Convention, a Non Profit Organization. They may not be reproduced without written permission from the B Convention and Mattel.
HEALTH & SAFETY PROTOCOLS
Convention will follow all federal, state, and local mandates, rules, and regulations concerning viruses or communicable diseases including, but not limited to, COVID and COVID protocols. All Conventioneers will be expected to also comply with all federal, state, and local COVID mandates, rules and regulations and with any other safety protocols Convention implements, as necessary. Conventioneers are also requested to use their common sense and best judgement to avoid exposing others to any illness.
